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Many users detect that using an external keyboard with keyboard shortcuts in the File menu of the Microsoft Office apps in Windows helps them work more than efficiently. For users with mobility or vision disabilities, keyboard shortcuts can exist easier than using the touchscreen and are an essential alternative to using a mouse.

The File menu contains options for managing your Microsoft Office files, accounts, and the app settings, which you can access straight from the normal or editing view using the shortcuts below.

In the File bill of fare, you can perform tasks that bargain with what goes on behind the scenes, and that's why the File carte is also known equally the 'Backstage view.'

Notes:

• The shortcuts in this topic refer to the U.s. keyboard layout. Keys for other layouts might not correspond exactly to the keys on a The states keyboard.

• A plus sign (+) in a shortcut means that you need to press multiple keys at the aforementioned time.

• A comma sign (,) in a shortcut means that you need to press multiple keys in club.

• To quickly find a shortcut in this article, you can use the Search. Printing Ctrl+F, and and so blazon your search words.

In this topic

• Open the File menu

• Use the File menu keyboard shortcuts

• Often used shortcuts

• Create a new Office file

• List, open, and search for files

• Save and rename Office files

• Print Part files

• Create a PDF or XPS file or change the file type

• Protect, inspect, and manage your Office files

• Transform your Give-and-take certificate to a web page

• Admission your Office account info

• Access your Outlook email account info

• Access the Function app settings and options

• Send feedback on the Office apps

Use the File menu keyboard shortcuts

Each page and option in the File menu has been assigned a KeyTip. You can use the KeyTips to select options, drill down to further settings, and open dialog boxes in the File menu instead of giving the full keyboard shortcut each time.

The KeyTips appear as letters, numbers, or a combination of both in a small square box over the File carte pages and options.

Tip:If the KeyTips are not shown, press Alt. If a KeyTip is grayed out, the option is not bachelor.

1. Press Alt+F to open the File menu. KeyTips are displayed over the File menu page options.

2. On your keyboard, press the fundamental that matches the letter in the KeyTip of the page to select and open the page. For instance, to open the New page in Word, press N.

   The page opens, and a new set of KeyTips are displayed over the options of the selected page.

3. To select an selection on the folio, press the keyboard key matching the KeyTip alphabetic character.

   For instance, on the New folio in Discussion, printing Due south to go to the Search field for online templates.

If yous're navigating the File menu using a screen reader, and land on an selection with a KeyTip, you hear the name of the option, followed by the full shortcut. For example, when you lot reach the Print button, Narrator announces: "Print button, Alt, F, P, P."

In the tables below, the first data row under the header row ordinarily contains the full shortcut to a folio. The following rows incorporate the KeyTips used on that page.

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Often used shortcuts

This table lists the most frequently used shortcuts to admission the options in the File menu in Part.

To do this	Press
Open up the File card.	Alt+F
In the File menu, use the following shortcuts:
Open up the Home page to admission your recent, pinned, or shared files, create a new blank file or use a template, and search for a file, all on one page.	H
Open the New page to create a new blank file, or scan for a template.	N
Save a file with the default values. This selection is bachelor when the AutoSave option is not selected.	S
Open up the Save Every bit dialog box to salvage your file with a different proper noun or to a different location.	A, 1 or A, O
Open the Print page to set the printing options and print a file.	P
Get out the File menu and return to the normal, editing, or Inbox view.	Esc

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Create a new Office file

This table lists the shortcuts for creating a new Function file using the options on the New page of the File menu.

Tip:To apace create a new blank file or email, press Ctrl+N.

To do this	Printing
Open the New folio.	Alt+F, N
On the New page, use the following shortcuts:
Create a new file using a template in the app template list.	Z, followed by a number from 1 to 9 or a alphabetic character from A to P, and then C. For example, printing Z, 1, C.
Search for online templates.	S, type your search words, and so press Enter
Perform a predefined search for template types.	U, followed by a number from 1 to 7. For case, press U, one.

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Listing, open up, and search for files

This tabular array lists the shortcuts for listing, opening, and searching for Part files using the options on the Open folio of the File menu. You tin also apply shortcuts to open folders in different save locations, for instance, on your PC or OneDrive.

Tip:To quickly open a file and display a list of your recent files, press Ctrl+O.

To exercise this	Printing
Open the Open folio.	Alt+F, O
On the Open page, employ the following shortcuts:
Search for a file in your recent files.	R, E, and type your search words
Display a list of your recent files.	R, Y, 2
Display a list of your recent folders.	R, Y, 3
Display a list of files that take been shared with y'all or that you have shared with others.	Y, 1
Display a listing of files and folders on your visitor OneDrive.	Due south, 1
Display a list of sites on SharePoint that y'all utilise and follow.	Southward, 2
Display a list of files and folders on your personal OneDrive.	Grand
Brandish navigation options and a list of files and folders on your local device.	C
Open the standard Windows Open dialog box to scan for files and folders.	O
Open up a recent document that was airtight without saving.	U, locate the file, and then printing Enter

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Save and rename Office files

This table lists the shortcuts for saving and renaming Function files using the options in the File menu, Save folio, or Save Every bit page, which you lot tin can admission from the normal or editing view.

Tip:To rapidly save a file, press Ctrl+S.

To do this	Printing
Salve a file with the default values. This option is bachelor when the AutoSave choice is not selected.	S
Open the Save or Save As page.	A
On the Save or Save As page, use the following shortcuts:
Add a deject location where to save your file.	A, A
Rename a file.	A, Y, 3
Save a copy of the file to Documents on your PC.	A, C, Y, 8 to motion the location to Documents. Then press Alt+A, Y, 5 to salve.
Open the Save As dialog box to salvage your file with a dissimilar name or to a different location.	A, one or A, O

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Print Role files

This table lists the shortcuts for printing Function files using the options on the Print page of the File carte du jour which you can access from the normal or editing view.

Tip:To speedily impress a file with default settings, press Ctrl+P, P.

To do this	Press
Open up the Impress page.	Alt+F, P
On the Print page, apply the post-obit shortcuts:
Open the printer menu to select a printer.	I
Open the menu for selecting the printing range.	A
Gear up printing range by page or slide numbers.	Due south
Prepare the folio orientation for press.	O
Prepare the newspaper size.	L

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Create a PDF or XPS file or change the file blazon

This tabular array lists the shortcuts for changing the file blazon and creating a PDF or XPS file of your Part file using the options on the Export page of the File menu.

To do this	Press
Open up the Consign folio.	Alt+F, East
On the Export page, use the following shortcuts:
Create a PDF or XPS file of your Office file.	A
Change the file blazon of your Role file.	C, pick a file blazon, and so save your file.
In PowerPoint, open the Transport to MicrosoftWord dialog box to create handouts of your presentation in Give-and-take format.	H, A

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Protect, inspect, and manage your Role files

This table lists the shortcuts for protecting and managing your Office files using the options on the Info folio of the File menu.

To do this	Press
Open the Info page.	Alt+F, I
On the Info folio, utilise the following shortcuts:
Copy the path to your file.	C
Open up the file location.	F
Open the Protect Document menu to define the type of changes others can make.	P
Check your file for hidden properties and personal information before publishing.	I, I

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Transform your Word document to a spider web page

This table lists the shortcuts for transforming a Give-and-take document to a MicrosoftSway web page using the options in the File carte.

To do this	Press
Open the Transform to Web Page dialog box.	Alt+F, M

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Access your Office account info

This table lists the shortcuts for accessing your Office account info. Yous tin can, for case, change your account photograph and cheque for bachelor Office updates using the options on the Account page of the File menu. In Outlook, the page is chosen Office Business relationship.

To do this	Press
Open the Account orOffice Business relationship page.	Alt+F, D
On the Account orPart Account folio, apply the post-obit shortcuts:
Change your business relationship photo.	C
Sign out of your business relationship.	Due east
Switch user account.	Due south
Bank check for and apply bachelor Office updates.	R, U

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Admission your Outlook email account info

This table lists the shortcuts for accessing your Outlook email account info. You can, for example, manage your account settings and set an automatic answer (out of office) message using the options on the Account Information folio of the File menu.

To do this	Printing
Open the Business relationship Data page.	Alt+F, I
On the Business relationship Information page, apply the following shortcuts:
Access the email account settings menu.	S
Open the Automatic Replies dialog box to add an Out of Function bulletin.	O
Open up the dialog box for adding a new account to Outlook.	D
Empty the Deleted Items folder.	T, Y
Open the Rules and Alerts dialog box to organize incoming emails and receive updates when items accept been inverse or removed.	R

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Admission the Function app settings and options

This table lists the shortcuts for opening the Options dialog box and accessing your Role app settings and options. Depending on the app, you can, for example, manage spell checking settings or personalize the app appearance.

To exercise this	Press
Open the Options dialog box.	Alt+F, T
In the Options dialog box, apply the following shortcuts:
In Outlook, toggle the Play a sound selection for received letters on or off.	M, then the Tab key, and P. Press Spacebar to toggle the option on or off.
Access the Proofing option to alter spelling and grammar settings.	P
Change the Role theme.	Thou, then the Tab key, and T

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Transport feedback on the Office apps

This table lists the shortcuts for sending feedback on the Office apps using the options on the Feedback page in the File menu.

To practise this	Printing
Open the Feedback folio.	Alt+F, 1000
On the Feedback folio, use the following shortcuts:
Open the class for sending positive feedback.	L
Open the course for sending negative feedback.	D
Open the web page for suggesting a new feature or an comeback.	S

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See as well

Office Accessibility Centre

Keyboard shortcuts in Excel

Keyboard shortcuts in Word

Keyboard shortcuts for Outlook

Use keyboard shortcuts to create PowerPoint presentations

Use keyboard shortcuts to deliver PowerPoint presentations

Technical support for customers with disabilities

Microsoft wants to provide the all-time possible feel for all our customers. If you have a disability or questions related to accessibility, delight contact the Microsoft Inability Reply Desk-bound for technical assistance. The Disability Answer Desk-bound support team is trained in using many popular assistive technologies and can offer assist in English language, Spanish, French, and American Sign Language. Please become to the Microsoft Disability Reply Desk-bound site to find out the contact details for your region.

If yous are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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Source: https://support.microsoft.com/en-us/office/keyboard-shortcuts-for-the-file-menu-in-office-for-windows-1c4b07af-be2e-4c19-8d33-c600a8904043

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